Phone (805) 642-1009
Permanent Record Paper
Watermarked 100 percent cotton bond paper is available from Lautzenhiser's Stationery
Lautzenhiser's Stationery sells only Minute Book filler sheets that are 100% cotton and are acid free. Our archival papers are produced exclusively by the Byron Weston Paper Company of Dalton, Massachusetts, a division of the Southworth paper company. All of our paper is watermarked "Byron Weston" and the "year" of its manufacture.
Byron Weston's archival papers are available in two finishes and are watermarked as either "Linen Ledger" or "Xerographic." The Linen Ledger paper is slightly ivory in color and has a traditional look and feel. Xerographic is a slightly brighter white and has a smoother surface to enhance the document's appearance when it is printed on a modern device such as a laser or ink jet printer or photocopier. Both the Xerographic and the Linen Ledger papers are available in four thickness or "weights". These weights are expressed as "24 pound" or "Sub 24". For the sake of comparison, most common photocopier paper is Sub 20. Lautzenhisers's Stationery offers permanent record paper in Sub's 24, 28, 32, and 36. Our most commonly ordered paper for minute books is the 28-lb. Linen Ledger.
We sell all four weights of Byron Weston permanent record paper in either Linen Ledger or Xerographic by the ream of 500 sheets. We will punch your paper to fit your minute book or binder to your specifications included in the price of the ream. We can also apply a decorative colored edge (either solid color or speckled) to your paper in green, red, blue or brown for an extra charge.
Occasionally a clerk or recorder will comment on the perceived higher cost of our permanent record paper when compared to the price one pays for copy paper or a better quality Bond paper often used for correspondence. Our archival paper is not intended or required for correspondence and general copying, but it is the only paper you would ever want for your documents. On the average the cost is only nine cents per page, mere pennies for the assurance that your documents and your legacy will withstand the test of time.
As the City Clerk or Deputy Clerk, you have spent hours preparing for tonight's city council meeting. Your duties tonight will include such tasks as recording all speakers, presenters, documents and audio/visual presentations, motions and amended motions, and the results of any actions taken by the city council. You record these items on audiotape, handwritten notes, and more frequently today you have video recordings of the proceedings as well. Tomorrow will be spent reviewing your notes and tapes, copying documents, labeling the a/v tapes, and possibly if you work through lunch, your first draft of eight to twelve pages of minutes can be submitted for review and discussion. Once finalized, the printed documents can be read and approved at a future meeting, signed by the Mayor and attested by the Clerk, affixed with the City's Official Seal, and stored in your Minute Book. These documents are both legal and historical record of your city councils proceedings. They are also your legacy. Are you printing them on something other than permanent record paper that is acid-free and 100% cotton? If not, what assurance do you have that all this effort transcribed to paper won't be lost due to the natural deterioration that occurs in paper made of wood products (lignin) and acidic chemicals?
Two factors are responsible for making papers truly archival or permanent record; "durability" and "permanence". Durability relates to the paper's ability to withstand continuous handling. Our US currency is able to withstand constant handling and it is resistant to tearing and wear because of the durability of the cotton paper upon which it is printed. Cotton Fibers are the longest and most durable fibers commonly used in papermaking. The length of the cotton fiber and its strong, supple nature provide the "durability" for archival paper and US currency. However, paper money, unlike official records, is replaced on the average every eighteen months, so permanence is not a requirement for our currency. "Permanence" is the other equally important factor required for your records. Permanence here relates to a paper's ability to resist deterioration of the paper's fibers from acids. Deterioration cased by acids is a continuous occurrence. By incorporating alkaline chemical fillers and sizing in the paper's manufacturing process, the acidity is eliminated and the deterioration is arrested. Our filler papers combine the durability of the cotton fiber with the permanence of alkaline fillers and sizing to produce "the National Standard for Permanent Record Papers"
The most common sheet sizes "letter" (11" x 8 1/2") and "legal" (14" x 8 1/2") are priced the same. Other sizes are available, please contact us for pricing. Prices shown are for a ream of 500 sheets in either letter or legal size.
Numbered Minute Book Fillers
Hole punching is included but the colored edge, either solid or speckled, is extra.
The most commonly ordered minute book filler set is the 500 page set (250 sheets).
500 page Letter size numbered fillers: $81.00
Special sizes and cut sheets
We can sell you larger size cut sheets in less-than-ream quantities.
All larger cut sheets must be 32-lb. Linen Ledger only.
Contact us for more information.
Archival Quality = Permanence + Durability
Cotton Fibers = Durability
Acid Free Chemistry = Permanence
Permanence + Durability = Archival Quality
Permanence + Durability = Byron Weston Ledgers
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