Permanent Record Paper
Watermarked 100 percent cotton bond paper is available from Lautzenhiser's Stationery
Lautzenhiser's Stationery sells only Minute Book filler sheets that are 100%
cotton and are acid free. Our archival papers are produced exclusively by the
Byron Weston Paper Company of Dalton, Massachusetts, a division of the Southworth
paper company. All of our paper is watermarked "Byron Weston" and the "year" of
Byron Weston's archival papers are available in two finishes and are watermarked as either "Linen Ledger"
or "Xerographic." The Linen Ledger paper is slightly ivory in color and has a traditional look and feel. Xerographic is a slightly brighter white and has a smoother
surface to enhance the document's appearance when it is printed on a modern
device such as a laser or ink jet printer or photocopier. Both the Xerographic and the Linen Ledger papers are
available in four thickness or "weights". These weights are expressed as "24
pound" or "Sub 24". For the sake of comparison, most common photocopier paper is
Sub 20. Lautzenhisers's Stationery offers permanent record paper in Sub's 24,
28, 32, and 36. Our most commonly ordered paper for minute books is the 28-lb. Linen Ledger.
We sell all four weights of Byron Weston permanent record paper in either Linen Ledger or Xerographic by the ream of 500 sheets. We will punch your paper to fit your minute book or binder to your specifications included in the price of the ream. We can also apply a decorative colored edge (either solid color or speckled) to your paper in green, red, blue or brown for an extra charge.
Occasionally a clerk or recorder will comment on the perceived higher cost of
our permanent record paper when compared to the price one pays for copy paper or
a better quality Bond paper often used for correspondence. Our archival paper is
not intended or required for correspondence and general copying, but it is the
only paper you would ever want for your documents. On the average the cost is
only nine cents per page, mere pennies for the assurance that your documents
and your legacy will withstand the test of time.
Please email or call us at
(805) 642-1009 for a quote.
We'd love to answer any questions you may have!
Why is it important to use a permanent record paper?
As the City Clerk or Deputy Clerk, you have spent hours preparing for
tonight's city council meeting. Your duties tonight will include such tasks as
recording all speakers, presenters, documents and audio/visual presentations,
motions and amended motions, and the results of any actions taken by the city
council. You record these items on audiotape, handwritten notes, and more
frequently today you have video recordings of the proceedings as well. Tomorrow
will be spent reviewing your notes and tapes, copying documents, labeling the
a/v tapes, and possibly if you work through lunch, your first draft of eight to
twelve pages of minutes can be submitted for review and discussion. Once
finalized, the printed documents can be read and approved at a future meeting,
signed by the Mayor and attested by the Clerk, affixed with the City's Official
Seal, and stored in your Minute Book. These documents are both legal and
historical record of your city councils proceedings. They are also your legacy.
Are you printing them on something other than permanent record paper that is
acid-free and 100% cotton? If not, what assurance do you have that all this
effort transcribed to paper won't be lost due to the natural deterioration that
occurs in paper made of wood products (lignin) and acidic chemicals?
What are the features of "Permanent Records" Paper?
Two factors are responsible for making papers truly archival or permanent
record; "durability" and "permanence". Durability relates to the paper's ability
to withstand continuous handling. Our US currency is able to withstand constant
handling and it is resistant to tearing and wear because of the durability of
the cotton paper upon which it is printed. Cotton Fibers are the longest and
most durable fibers commonly used in papermaking. The length of the cotton fiber
and its strong, supple nature provide the "durability" for archival paper and US
currency. However, paper money, unlike official records, is replaced on the
average every eighteen months, so permanence is not a requirement for our
currency. "Permanence" is the other equally important factor required for your
records. Permanence here relates to a paper's ability to resist deterioration of
the paper's fibers from acids. Deterioration cased by acids is a continuous
occurrence. By incorporating alkaline chemical fillers and sizing in the paper's
manufacturing process, the acidity is eliminated and the deterioration is
arrested. Our filler papers combine the durability of the cotton fiber with the
permanence of alkaline fillers and sizing to produce "the National Standard for
Permanent Record Papers"
The most common sheet sizes "letter" (11" x 8 1/2") and "legal" (14" x 8 1/2")
are priced the same. Other sizes are available, please contact us
for pricing. Prices shown are for a ream of 500 sheets in either letter or legal
Sub 24/24 Pound
Sub 28/28 Pound
Sub 32/32 Pound
|Sub 36/36 Pound
|Colored Edge (speckled or solid)
Green, Red, Blue or Brown
|$8.50 per ream
Numbered Minute Book Fillers
Pre-numbered minute book fillers are
available in both letter (11" x 8-1/2") and legal (14" x 8.5) size and in sets of 200, 300, 400, 500, 600, 700 etc. numbered pages. These filler sets can only be in the 28-lb.
Linen Ledger paper. These sets are numbered to your specifications. You can select your "start" number, ink color and location. Laser printed numbers can be up to five digits (such as 01234). Offset printed numbers can be printed up to four digits (such as 0123).
Hole punching is included but the colored edge, either solid or speckled, is extra.
The most commonly ordered minute book filler set is the 500 page set (250 sheets).
500 page Letter size numbered fillers: $81.00
500 page Legal size numbered fillers: $96.50
colored edge, add $8.50 per filler set
For all other sizes of filler sets, please contact us for pricing.
Special sizes and cut sheets
We can sell you larger size cut sheets in less-than-ream quantities.
All larger cut sheets must be 32-lb. Linen Ledger only.
Contact us for more information.
Frequently Asked Questions
About Byron Weston Papers for County Recording
Archival Quality = Permanence + Durability
- What makes paper archival? Archival Qualities are a function of two
properties; the strength and durability of the cotton fiber and the chemical
stability provided by an acid free sheet ( ph. of 7.5 - 9.5.). In the case
of Byron Weston Linen Ledgers, an additional buffer (2% CaCO2) is added to
ensure that it remains acid free after many years.
- Why is 100% Cotton content important? The Cotton fiber is made up of
pure alpha cellulose. Wood fibers have many impurities as well as the
cellulose fiber. These impurities include tar, pitch and lignin among
others. The chemical and mechanical processes that remove these impurities
leave the wood fiber damaged and weak. These impurities, once removed are a
hazardous sludge that must be carefully disposed of. Cotton is processed
using only pure artesian well water and produces no toxic sludge. The cotton
fiber, which needs no harsh processing, remains long, supple and very
- What about Acid Free Papers? Acid is the enemy of paper. It breaks down
the molecular bonds between the fibers in a process scientists have called
"Slow Fire" Acid free indicates that the ph. of the sheet is between 7.5 and
9.5. Paper made with this alkaline chemistry will last longer.
- Why does Byron Weston make its sheet both 100% Cotton and Acid free? The
100% cotton will make a sheet durable enough to handle the abuses of
handling by attorneys and title searchers, it is tough enough that it will
not tear out or abrade. The Acid Free Properties provides the permanence.
Cotton Fibers = Durability
Acid Free Chemistry = Permanence
Permanence + Durability = Archival Quality
Permanence + Durability = Byron Weston Ledgers